Logistics Tablet Call Forward Programme
The Call Forward Programme area is used to manage the scheduling of trades and suppliers as the job progresses through the construction work flow. It is considered the main feature of Framework Logistics Tablet.
The Call Forward screen displays every call forward item for the job, its allocation of a trade or supplier, and the progress of the item over time.
Call Forward Sidebar
The Call Forward sidebar contains the following options:
Action Group
Action | Description |
|---|---|
New | Opens the Create New Item tab of the Notifications Call Up Wizard dialog. |
Edit | Opens the General view of the Call Forward Item dialog. |
Delete | Deletes the selected item. |
Call Up | Calls the selected item. |
Call Off | Calls off the selected item. |
Delay | Opens the delayed start/completion notes view against a Call Forward item. |
Comment | Opens the Comment dialog against the currently selected Call Forward item. |
View Group
View | Description |
|---|---|
Call Forward | (Default) Opens the Call Forward view |
Programme | Opens the Programme view.
|
Critical Path | Opens the Critical Path view.
|
Filter Group
Filter | Description |
|---|---|
Incomplete | When bold, incomplete items are included in the list. |
Complete | When bold, completed items are included in the list. |
N/A Items | When bold, items that are not applicable are included in the list. |
Option Group
Filter | Description |
|---|---|
Auto Called | When ticked, Called dates are automatically populated when the Called For date is entered. |
The 'Auto Called' function can be used when completing consecutive data entry, where the called date is known to be today. Tapping on the called for date will also populate the called date, without the need to further tap on this.
Call Forward View
The Call Forward view displays all the relevant activities of the programme, with the supplier, work flow, payment, checklist, notification, and order details.
Call Forward Group
Column | Description |
|---|---|
# | Call forward number. Tap to open the General view of the Call Forward Item dialog. |
CC | Cost centre code. Tap to open the General view of the Call Forward Item dialog. |
| Load | Load against a cost centre (Databuild customers) |
Activity | Call forward activity. Tap to open the General view of the Call Forward Item dialog. |
Supplier | Supplier for the activity.
Supplier Colours Black - Supplier is not Profiled for Supplier Connect Call ups Blue - Supplier is Profiled for Supplier Connect Call ups and there is a PO linked to the Activity Red - Supplier is Profiled for Supplier Connect Call ups and there is NO PO linked to the Activity but to the same cost centre. |
Orders | Number of purchase orders linked to the activity in the call forward. Tap to open the Items tab of the Purchase Orders dialog. |
Called | Date the activity was called. This date is specifically the day we spoke to a supplier, i.e. when we made contact with them. If no date has been entered, tap to enter today's date. Tap a second time to open the Select Date dialog. Tip: The Auto Called option on the side bar, when ticked, will automatically populate the Called date when the Called For date is entered. |
Called For | Called for date for an activity. This is the agreed upon date for the supplier/subcontractor to carry out works onsite. If no date has been entered, tap to enter today's date. Tap a second time to open the Select Date dialog. |
Start | Date the activity was started. If no date has been entered, tap to enter today's date. Tap a second time to open the Select Date dialog. |
Complete | Date the activity was completed. Tap to open the Select Date dialog. |
% | Percentage completed for the call forward item. For multi-day activities (e.g. Framers, Fix Carpenter etc), you may tap this column and select how many days have been completed. This is useful in achieving progress onsite when only one activity is being completed in a week. |
Item Comments? | Displays a tick when an activity has an associated comment. Tap to open the Comments view of the Call Forward Item dialog. |
Item Notes? | Displays a tick when an activity has an associated note. Tap to open the Item Notes dialog. Hover the mouse/pen over this field and it will display a tooltip with the text contained in the note. |
Payment Approval 1? | Tap to approve a purchase order payment. |
Checklists | Tap to open the Checklists dialog |
Image? | Displays a tick when an activity has an associated image. Tap to open the Image dialog. |
Procedures
Adding Call Forward Dates
Dates can be entered into the Call Forward Programme screen via:
- The Call Forward Programme screen using the appropriate cell.
- The Call Forward Item dialog.
Entering Called And Called For Dates On The Call Forward Screen
A Called For date MUST be entered before entering a Called date.
- Tap to select the required item.
- Tap the Called For cell for the selected activity. The Select Date dialog will be displayed.
- Tap the required date.
- Tap the Called cell for the selected activity. Today's date will be automatically entered. If the activity was called on a date other than today, tap the Called cell once again. The Select Date dialog will be displayed.
- Tap the required date. The Select Date dialog will close and the selected date will be displayed in the Called cell.
Entering Start And Complete Dates Through The Call Forward Screen
- Tap the Start cell for the selected activity. Today's date will be automatically entered. If the activity was started before today, tap the Start cell once again. The Select Date dialog will be displayed.
- Tap the required date. The Select Date dialog will close and the selected date will be displayed in the Start cell.
The Start Actual date can be automatically populated when the Complete date is entered, by setting the preference -502083 - Allow Completion without Start Date.
Manually Forecasting Activities
Dates within the call forward may be manually forecasted, which gives a more accurate representation of when the supervisor believes activities are going to be started/completed onsite. Although best possible forecasting takes into account actual complete dates on other activities, unforeseen circumstances such as troubles with tradesman, suppliers, weather, may all affect activity completion onsite. By manually forecasting out activities, the office will know when they are likely to be completed.
- On the Call Forward Item Dialog, tap into the Manual Forecast fields and add a date
- Press OK
- Forecast dates will be visible on the call forward view when the manual forecast view is shown on the context bar
For suppliers, in some cases, you may wish to acknowledge that a revised date has been confirmed without sending a new notification to a supplier. In this case, the 'Supplier Start/Approved?' field can be used in the Logistics Item dialog.
| Forecast Date | Description |
|---|---|
| Called | To determine when you would need to call the supplier, used essentially as a manual lead time prior to call-up. |
| Called For | To forecast out when you would need a supplier/subcontractor onsite, without actually putting in a date on the call forward. |
| Start | For determining when an activity is likely to start, based on real information, e.g. weather delaying work onsite. |
| Complete | Used to show when an activity is likely to be complete, based on the supervisors knowledge of the project. Can be used to record where the supervisor is running ahead/behind of schedule. |
| Colour | Description |
|---|---|
| Green | Dates shown this colour when the forecast date is after today, i.e. in the future and not overdue. |
| Red | Dates shown this colour when the forecast date is today, or before today's date. |
| Blue | Shown when a supplier start/approved date is entered. Date in manual forecast start will show as red (in lieu of blue) when the supplier start/approved date is equal to or less than today's date. |
Scheduling
Call Forward scheduling is a feature of Logistics tablet whereby when an activity has it's called for date changed, it's descendant activities are rescheduled accordingly by the same number of working days. E.g if the parent activity has it's called for bumped by 3 working days, then all descendant activities will also have their called for dates bumped by the same number of working days, though they may be on different dates.
To use this feature, modify the called for date for a parent activity via the Call Forward dialog. You will be prompted whether you want to reschedule the descendant activities. A logistics item comment with the change is added for any descendants that are bumped.
Programme View
The programme view shows the Logistics Programme broken down into weeks, from the commencement of the programme.
This view is used to demonstrate the way that weeks of progress are achieved, for the Logistics Programme applied to the job.
| Description | |
|---|---|
| Week | Displays the week of the programme. Scroll down to see additional weeks. |
| Day | Displays the days within the selected week. Scroll down to see additional days. |
| Act. | Displays the number of activities being completed on a given day. |
| Activity | Displays the name of the activity, as they appear on the call forward programme. |
| Baseline | Displays the baseline complete forecast date for the noted activity. |
| Actual | Displays the actual complete date for the noted activity. No data will appear when there is no actual date. |
| Day Complete | Displays the progress day an activity was completed. No data will appear when there is no actual date, and will only show for the last activity that completes that day. |
| History Period | Displays the history period (construction period) that the activity was completed on. No data will appear when there is no actual date. |
Critical Path View
A critical path sets out the necessary path or sequence that tasks will take from start to finish, taking into account the time needed for completion of the task and establishing meaningful links between them so that they are completed in a logical and efficient order. The Critical Path screen displays the complete list of activities for a programme as well as the activity's duration, and the day in the programme that it starts and finishes. From this screen users can view the timeframe of the programme and in what order each activity will need to be completed.
This shows information about the entire programme, such as:
- Stage durations (total days).
- Stage start/complete days.
- Individual item start/complete days.
- Overall programme duration.
No information about predecessors is available in this view.
