Framework Work Flow Mapping
- Athina Arabatzis
Every job created in Framework must be allocated a Job Type. Each of these job types have their own major and minor work flow stages that a job progresses through.
Each Framework Job type is represented below. The table for each job type outlines the minor work flow stage, the description of the minor stage, the major work flow stage and the Framework field that triggers the job to the next minor work flow stage.
Framework Standard (Single Lot – Land & Building(s) Job)
Work Flow Stage | Description | Major Stage | Minor Stage | Framework Trigger to move to next stage |
Prospect | The job is a prospect and awaiting a sale. | PreAdmin | Prospect | Sale Reported |
Deposit | The job is awaiting payment of an initial deposit. | PreAdmin | Deposit | Deposit Received |
Sale Approval | The initial deposit has been received and the job is awaiting sale approval. | PreAdmin | Sale Approval | Sale Approval Received |
Pre-Admin Complete | The sale approval has been received and the job is awaiting formal completion of the sale process. | PreAdmin | PreAdmin Completion | PreAdministration Complete Actual |
Tender | The job has completed the formal sale process, had preliminary checks completed and is awaiting the signing of the tender. | Admin | Tender | Tender Signed |
Contract | The tender has been signed and the job is awaiting the signing of the contract. | Admin | Contract | Contract Signed |
Permit | The contract has been signed and the job is awaiting the permit. | Admin | Permit | Permit Received |
Admin Completion | The permit has been received and the job is awaiting completion of the pre-site tasks (Administration Completion). | Admin | Admin Completion | Administration Complete Actual |
Site Start | The pre site work has been completed and the job is awaiting site start. | Construction | Site Start | Site Start Actual |
Base | The construction work on site has started and the job is awaiting the base/slab to be complete. | Construction | Base | Base Complete Actual |
Frame | The base/slab work has been completed and the job is awaiting the frame to be complete. | Construction | Frame | Frame Complete Actual |
Lockup | The frame has been completed and the job is awaiting the lockup completion. | Construction | Lockup | Lockup Complete Actual |
Fix | The lockup stage has been completed and the job is awaiting the fix completion. | Construction | Fix | Fix Complete Actual |
PC Inspection | The fix stage has been completed and the job is awaiting the Practical Completion Inspection. | Construction | PC Inspection | PC Inspection Complete Actual |
PC Sheet | The Practical Completion Inspection has been completed and the job is awaiting the PC/Handover Sheet. | Construction | PC Sheet | PC Sheet Signed |
Settlement | The PC/Handover Sheet has been received and the job is awaiting Settlement. | Construction | Settlement | Settlement Actual |
Construction Complete | Settlement has occurred and the job is awaiting formal completion of Construction before moving to Maintenance. | Construction | Construction Complete | Construction Complete Actual |
Maintenance | The job is awaiting completion of the initial Maintenance period (3/6/12 months). | Maintenance | Maintenance | Maintenance Period 1 Complete |
Service | The Maintenance period has completed and the job is awaiting completion of the Service period (duration of period varies from state to state). | Maintenance | Service | Service Period Complete |
Maintenance Completion | The Service period has completed and the job is awaiting completion of the Maintenance stage. | Maintenance | Maintenance Completion | Maintenance Complete Actual |
Complete | The job has completed the Maintenance stage and is awaiting formal completion. | Maintenance | Complete |
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Single Lot – Land Only
Work Flow Stage | Description | Major Stage | Minor Stage | Framework Trigger to move to next stage |
Registration | The job is awaiting Land Registration. | Contract Administration (Land Only) | Registration (LO) | Land Registration Actual |
Pending Contract | The land has been registered. The job is awaiting a contract (sale reported date). | Contract Administration (Land Only) | Pending Contract (LO) | Sale Reported (Contract) |
Pending Unconditional | The job has a contract and is awaiting all conditions being met. | Contract Administration (Land Only) | Pending Unconditional (LO) | Unconditional Status |
Accounting Settlement | The contract is unconditional and the job is awaiting accrual (accounting settlement) for Trade Debtor purposes. | Contract Administration (Land Only) | Accounting Settlement (LO) | Accounting Settlement Actual |
Client Settlement | The job has been accrued but not yet settled. | Contract Administration (Land Only) | Client Settlement (LO) | Settlement Actual |
Complete | The contract on the job has settled. | Contract Administration (Land Only) | Complete (LO) |
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Englobo Land Job
Work Flow Stage | Description | Major Stage | Minor Stage | Framework Trigger to move to next stage |
Start | The job is awaiting the Development Application. | Feasibility (Englobo) | Start (En) | Development Application Received |
Feasibility | The Development Application Decision has been received and is awaiting Final POD Approval. | Feasibility (Englobo) | Feasibility (En) | Final POD Received |
Acquisition Approval | Final POD Approval has been received and is awaiting Internal Board Approval. | Feasibility (Englobo) | Acquisition Approval (En) | MCU (Material Change of Use) Received |
Site Data Establishment | Internal Board approval has been received. | Development (Englobo) | Site Data Establishment (En) | Must have child Estate jobs between the Start and Plan Registration workflow stages |
Estate Development | Not currently catered for. |
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Stage Development | Not currently catered for. |
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Estate Building | Any Estate children jobs are in the Stage Building work flow stage. | Building (Englobo) | Estate Building (En) | Must have child Estate jobs in the Stage Building workflow stage |
Stage Building | Any Estate Stage children jobs are in the Lot Building work flow stage. | Building (Englobo) | Stage Building (En) | Civil maintenance On (Start) |
On Maintenance | The building of lots is complete and the job is 'On Maintenance' for Civil maintenance works. | Maintenance (Englobo) | On Maintenance (En) | Civil maintenance Off (Complete) |
Off Maintenance | The 'On Maintenance' period is complete and the job is 'Off Maintenance' for Civil maintenance works. | Maintenance (Englobo) | Off Maintenance (En) | Development Complete Actual |
Complete | The 'Off Maintenance' period is complete and the job has formal Development Completion. | Maintenance (Englobo) | Complete (En) |
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Estate Job
Work Flow Stage | Description | Major Stage | Minor Stage | Framework Trigger to move to next stage |
Start | The job is awaiting the Development Application. | Feasibility (Estate) | Start (Est) | Development Application Received |
Feasibility | The Development Application has been received and is awaiting Final POD Approval. | Feasibility (Estate) | Feasibility (Est) | Final POD Approval Received |
Acquisition Approval | Final POD Approval has been received and is awaiting MCU. | Feasibility (Estate) | Acquisition Approval (Est) | Material Change of Use (MCU) Received |
Site Data Establishment | MCU has been received and is awaiting ROL. | Development (Estate) | Site Data Establishment (Est) | Lot Reconfiguration (ROL) Received |
Planning Approval | ROL has been received and is awaiting All Planning Approvals. | Development (Estate) | Planning Approval (Est) | All Planning Approvals Received |
Plan Registration | All Planning Approvals has been received. | Development (Estate) | Plan Registration (Est) |
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Stage Building | Any Estate Stage children jobs are in the Lot Building work flow stage. | Building (Estate) | Stage Building (Est) | Civil maintenance On (Start) |
On Maintenance | The building of lots is complete and the job is 'On Maintenance' for Civil maintenance works. | Maintenance (Estate) | On Maintenance (Est) | Civil maintenance Off (Complete) |
Off Maintenance | The 'On Maintenance' period is complete and the job is 'Off Maintenance' for Civil maintenance works. | Maintenance (Estate) | Off Maintenance (Est) | Development Complete Actual |
Complete | The 'Off Maintenance' period is complete and the job has formal Development Completion. | Maintenance (Estate) | Complete (Est) |
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Estate Stage Job
Work Flow Stage | Description | Major Stage | Minor Stage | Framework Trigger to move to next stage |
Start | The job is at the Estate Plan Registration stage and awaiting the Development Application. | Development (Estate Stage) | Start (EStg) | Development Application Ordered |
Approval | The Development Application has been ordered and the job is awaiting the Development Application Decision. | Development (Estate Stage) | Approval (EStg) | Development Application Received |
Civil Construction | The Development Application Decision has been received and is awaiting the completion of Civil Administration. | Development (Estate Stage) | Civil Construction (EStg) | Civil Administration Complete |
POD | The Civil Administration work has completed and is awaiting Final POD Approval. | Design (Estate Stage) | POD (EStg) | Final POD Approval Received |
Plan Seal | The Final POD Approval has been received and is awaiting the SP Sealing. | Design (Estate Stage) | Plan Seal (EStg) | Survey Plan Sealing Received |
Plan Registration | The SP Sealing has been received and is awaiting Estate Stage Plan Registration. | Design (Estate Stage) | Plan Registration (EStg) | Must have child jobs in the Construction workflow stage |
Lot Building | Any Estate Stage children jobs are in the Construction major work flow stage. | Building (Estate Stage) | Lot Building (EStg) | Civil maintenance On (Start) |
On Maintenance | The building of lots is complete and the job is 'On Maintenance' for Civil maintenance works. | Maintenance (Estate Stage) | On Maintenance (EStg) | Civil maintenance Off (Complete) |
Off Maintenance | The 'On Maintenance' period is complete and the job is 'Off Maintenance' for Civil maintenance works. | Maintenance (Estate Stage) | Off Maintenance (EStg) | Development Complete Actual |
Complete | The 'Off Maintenance' period is complete and the job has formal Development Completion. | Maintenance (Estate Stage) | Complete (EStg) |
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