Sage Timberline AR Method 1 Integration - Analysis

The following information outlines important analysis questions and activities that MUST be performed before undertaking the installation and configuration of Framework Integration.

Each question should be considered and the responses recorded. The responses will be required when installing and configuring Framework Integration.

Email Configuration

Analysis Questions	Response
Email Server Name (Integration emails are sent via this server)
Email Server IP Address
Contact Person (IT contact person's name and email address)
Do emails sent to this server HAVE to be from a valid user? (To ensure emails are not rejected)
If Yes, what is the valid user email address?
Is security needed to send emails to this server? (To ensure emails are not rejected)
If Yes, what is the: Username: Password:
Internal Staff Email Address (Who will receive log emails)
Internal Public Folder Email Address (A public folder to store emails)
Insula Software Support Archive	integrationsupport@insulagroup.com.au

Timberline Claims Invoicing

Analysis Questions	Response
Accounts Receivable (AR) Managers (contact person's name and email address)
Invoicing Staff/Contact People (name(s) and email address(es))
Are they all based in the same location?
Do staff run Timberline via Thin Clients (e.g., Citrix, etc.)?
What is the Schedule of Claims?
Do you have multiple Claim Schedules/Templates? (e.g., HIA Contract; Payment on Completion)
When are Post Contract Variations Invoiced? Amortised into the contract stages before going to site. As they are raised/approved. When going to site. When the work on the location is complete. At the end of the job with the Final Claim.
When are Building Variations Invoiced? As they are raised/approved. When the work on the location is complete. At the end of the job with the Final Claim.
Are invoices created daily or weekly? If weekly, which day?
Are claims invoiced based on construction stage forecasts?
Invoice Number Format Job Number/Claim Number. Job Number - Claim Number.
Are Invoice Numbers sequential?
Tax Codes to be used in Timberline: TaxGroup (default: GST) TaxID (default: GST)
Timberline Billing Method: Billings Contracts
Timberline Contract Stage (Cost Centre) Codes for Billings Method: InitialDeposit BalanceDeposit BaseClaim FrameClaim LockUpClaim FixOutClaim FinalClaim Variations
Timberline Contract Codes for Contracts Method: ctrDeposit ctrTender ctrContract ctrBase ctrFrame ctrLockUp ctrFixing ctrCompletion ctrContractVar ctrConstructionVar
Folder location where ARInvImport.txt file is stored.
Claims Rounding Method? Whole Dollars (Standard) Nearest 5 Cents No Rounding

Timberline Claims Receipting

Analysis Questions

Response

Receipting Staff/Contact People

(name(s) and email address(es))

Are Receipt Numbers entered into Timberline?

If yes, which field?

Cash Receipt ID - 'TPMT'