MYOB Accounts Receivable Integration - Analysis

The following information outlines important analysis questions and activities that MUST be performed before undertaking the installation and configuration of Framework Integration.

Each question should be considered and the responses recorded. The responses will be required when installing and configuring Framework Integration.

Email Configuration

Analysis Questions	Response
Email Server Name (Integration emails are sent via this server)
Email Server IP Address
Contact Person (IT contact person's name and email address)
Do emails sent to this server HAVE to be from a valid user? (To ensure emails are not rejected)
If Yes, what is the valid user email address?
Is security needed to send emails to this server? (To ensure emails are not rejected)
If Yes, what is the: Username: Password:
Internal Staff Email Address (Who will receive log emails?)
Internal Public Folder Email Address (A public folder to store emails)
Insula Software Support Archive	integrationsupport@insulagroup.com.au

MYOB Configuration

Analysis Questions	Response
MYOB Server Name (Server where the MYOB database is installed)
MYOB Server IP Address
MYOB Version Number
MYOB Database Name (what is the data referred to?)
Native Folder (e.g., C:\Data\MYOB\)
Database File Name (e.g., *.myo)
Database File Name (e.g., *.myo)
MYOB Security User Account Database: - Username (e.g., ODBC) - Password (e.g., secure)

MYOB Claims Invoicing

Analysis Questions	Response
Accounts Receivable (AR) Managers (contact person's name and email address)
Invoicing Staff/Contact People (name(s) and email address(es))
Are they all based in the same location?
Do staff run MYOB via Thin Clients (e.g., Citrix, etc.)?
What is the Schedule of Claims?
Do you have multiple Claim Schedules/Templates? (e.g., HIA Contract; Payment on Completion)
When are Post Contract Variations Invoiced? Amortised into the contract stages before going to site As they are raised/approved When going to site When the work on the location is complete At the end of the job with the Final Claim
When are Building Variations Invoiced? As they are raised/approved When the work on the location is complete At the end of the job with the Final Claim
Are invoices created daily or weekly? If weekly, which day?
Are claims invoiced based on construction stage forecasts?
Invoice Number Format (8 characters): Job Number/Claim Number Job Number - Claim Number
Are Invoice Numbers sequential?
MYOB General Ledger Account Code (GLac)
Claims Rounding Method? Whole Dollars (Standard) Nearest 5 Cents No Rounding

MYOB Claims Receipting

Analysis Questions

Response

Receipting Staff/Contact People

(name(s) and email address(es))

Are Receipt Numbers entered into MYOB?

If yes, which field?

Cash Receipt ID - 'TPMT'