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title Step by Step - Adding a Structure
From the Administration menu select Document Structures; When you click the Add Document Structure button the following screen will be displayed; Image RemovedImage Added Enter a Name for the structure. Select the Related Object Type from the drop-down list. Enter the name for the physical folder. You can then add subfolders to the main folder; You can add as many subfolders as required.

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Importantly, the location where the versions of documents are saved should be secure and only accessible to the DMS service account that maintains the disk files. This ensures the integrity of the version control process.

Note: The history/version of a document is only captured for every version if the document is uploaded via the DMS Proxy, or is detected as a new version added directly to the cloud when synchronisation to the LAN is performed. As Cloud-to-LAN synchronisation is scheduled and periodic, it is not done for every document version added directly to the cloud. ie. if multiple versions of the same document are added in rapid succession directly to the cloud (and not via the proxy), the synchronisation process will only collect (and version control) the latest cloud document, and not the other interim versions that were quickly added.

Applicable Sites

Implementing a Document Structure for a Site (typically an office network LAN) indicates that the site will be the source of documents. A site will typically have LAN Locations for the publish (latest version) files, and for the version control history for all document revisions.

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