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Almirah DMS KnowledgebaseAlmirah DMS Knowledgebase nopanel true

The AlmirahDMS, Document Management System (DMS) works like a Google search for all of the documentation that is generated/collected in relation to the organisation's projects/operations. To simplify the management of this, we have 3 three main components to the categorisation of a document.

• Objects.

• Document Structures.

• Document Types

Objects

Objects are those things that have documentation associated/attached to them. To effectively manage the ‘filing’ of those documents, we create a Document Structure.

An Object is associated with an Object Type. Object types are predefined, and you can choose from;

• Contacts - Councils.

• Contacts - Staff.

• Contacts - Suppliers.

• Display Centre.

• Display Project/Home.

• Document Library.

• Estate.

• Estate Stage.

• House Series.

Document Structures

Document structures are created around a particular type of ‘thing’ (Object). It is similar to a traditional network or disk folder structure where files can be organised. Below is an example of a document structure for a project;

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You can define permissions on what roles are required to be able to access the Document Structure. In addition to the standard platform roles, you can create your own roles;

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Document Types

Document Types are the definition of specific documents that are to be captured and managed within a document structure.

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