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The image below shows an example fo a purchase order. The screen is broken down into several accordions which can be expanded to show more detail
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Generating a PDF
If you want to generate a PDF of the PO just click on the Generate PDF button and a PDF will be generated.
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Purchase Order Status
To keep the recipient of the goods updated on the status of the order you should change the status of it using the Change Status button. The purchaser will be able to see any changes you make to the status.
Some of the statuses are optional. You will be advised by the purchasing department which statuses they want you to use.
Status | Definition |
|---|---|
Viewed | When you select this status you are acknowledging to the purchaser that you have seen the order. |
Accepted | When you select this you are in effect agreeing to supply the goods/services detailed on the purchase order. |
Ready | When you select this status you are advising the purchaser that the goods/services are ready for supply. |
Started | When you select this status you are advising the purchaser that work has started on the items detailed in the purchase order. |
Completed | When you select this status you are advising the purchaser that work has been completed on the items detailed in the purchase order. |
Invoiced | When you select this status you are advising the purchaser that you have supplied an invoice for the goods/services detailed in the purchase order. |
Paid | When you select this status your are acknowledging to the purchaser that payment has been received. |